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DHS Email on SCBA

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  • DHS Email on SCBA

    Everyone that applied for SCBA should have gotten this in the Mail Center as well as the Profile Contact's email, but just in case you haven't seen it:

    Please note - if you have not received an award package or turndown decision from your FY2007 Assistance to Firefighters Grant (AFG) application, then the policy notification which follows is NOT an indication that you will receive an award. We are, however, trying to ensure that all applicants for SCBA's are aware of the procedures and process that AFG will follow in implementing the recently effective, new SCBA standard.

    The Assistance to Firefighter Program Office is aware of NFPA's 2007 change in the SCBA standard (NFPA 1981). This new standard is effective as of September 1, 2007, and from that date forward, grantees will be required to purchase SCBA that is certified to the 2007 edition of NFPA 1981. We understand that there may be a price increase for SCBA that is compliant with the new standard; unfortunately, we have no pricing data to determine what a reasonable allowance would be for the new SCBA. In light of this, we have therefore been assigning, and will continue to assign a value of $5,000 to grant awards as a price for an entire SCBA ensemble including a spare cylinder.

    For grants awarded after July 1, 2007 (whether the awards be from 2006 or 2007 program years), if it is determined that $5,000 is insufficient to cover the costs of the requested SCBA we will consider amending the award to cover the Federal-share of the difference. In order for us to consider providing grantees with additional funding, grantees must submit an amendment AND do the following:

    i. Obtain no less than three bids from three different manufacturers and submit the quotes/bids (via fax or pdf) to the program office for review. The bids should include delivery dates. The bids should also include a detailed breakdown of costs for cylinders, regulators, harness (including PASS device), spare cylinders, face piece, and voice amplifier (if separate), unless the bidder is indicating that the cost of the ensemble is less than the sum of component parts, and the grantee applied for the entire ensemble; and,

    ii. Provide an inventory of existing SCBA with the date of purchase (month/year) for the SCBA. This inventory may be abbreviated, for example: 6 SCBA purchased in Oct 2003; 10 SCBA purchased in June 2006, etc.

    For FY2006 program year grantees awarded between December 20, 2006 (the effective date of the new standard), and June 30, 2007, that have not purchased SCBA prior to the standard change (September 1, 2007) will have to provide justification for the delay in executing their grant in order to get an extension to their period of performance. However, these 2006-grantees will not be afforded any additional funds.

    For FY2006 program year grantees awarded prior to December 20, 2006, that have not purchased SCBA prior to the standard change (September 1, 2007), will not receive extensions to their grant's period of performance unless they can provide justification that the delay was beyond their control. Delaying the purchase of "urgently needed" safety equipment is generally an indication that the equipment was not needed, thus difficult to justify.


    As an FYI also, you are not technically required to take low bid if the manufacturer of choice is not low bid depending on your local bid laws. But DHS will only reimburse to the matching level of the low bid. So X comes in at $6000, Y is $6400. You want Y, DHS will only match 95% of X ($5700) so you'll have to match $700/pack instead of $300.
    Brian P. Vickers
    www.vickersconsultingservices.com
    Emergency Services Consulting
    Westlake VFD - Houston, TX
    Proud Member IACOJ - Redneck Division

  • #2
    Kurt~

    Now we will see if your theory was correct. Were they waiting to resolve the SCBA issue before they issued many more awards? If you are right, they are prime to dump a ton of 1199a's now that has been resolved. I sure hope so. We requested 4 SCBAs along with a couple of other items for our decon unit and for our light rescue. We made it through the computer and haven't heard a thing since.

    LET THE 1199a ROLL!

    Jon

    Comment


    • #3
      They've been sending out SCBA 1199As the whole time, got 3 last week. But hopefully they step it up.
      Brian P. Vickers
      www.vickersconsultingservices.com
      Emergency Services Consulting
      Westlake VFD - Houston, TX
      Proud Member IACOJ - Redneck Division

      Comment


      • #4
        And this only went to individual apps apparently, they didn't have SCBA in the PPE dropdown for Regional apps so no automated way to send out this email.
        Brian P. Vickers
        www.vickersconsultingservices.com
        Emergency Services Consulting
        Westlake VFD - Houston, TX
        Proud Member IACOJ - Redneck Division

        Comment


        • #5
          Originally posted by BC79er View Post
          They've been sending out SCBA 1199As the whole time, got 3 last week.
          I guess it could be grasping, but how many of your 3 were SCBA + another project. I'm curious about strictly SCBA projects alone. Those who needed PPE and SCBA might have just gotten "lucky" and thrown in because of their big need for PPE.

          Comment


          • #6
            So there is apparently no correlation between this e-mail and future award chances, eh?

            I did have an app that includes SCBA to receive its 1199a yesterday, but it has yet to receive this e-mail.
            “I am more than just a serious basketball fan. I am a life-long addict. I was addicted from birth, in fact, because I was born in Kentucky.”
            ― Hunter S. Thompson

            Comment


            • #7
              Some got the message and others did not...(?)

              Originally posted by BC79er View Post
              And this only went to individual apps apparently, they didn't have SCBA in the PPE dropdown for Regional apps so no automated way to send out this email.
              Does this mean that they only sent this email out to people who have not yet been awarded but who asked for SCBA in their proposal?

              We asked for four new packs plus a spare for each. I know other SCBA awards have been made and it sounds like those departments did not receive this message.

              I am grateful for the information but also a bit perplexed.

              Jon

              Comment


              • #8
                Originally posted by SLY4420 View Post
                I guess it could be grasping, but how many of your 3 were SCBA + another project. I'm curious about strictly SCBA projects alone. Those who needed PPE and SCBA might have just gotten "lucky" and thrown in because of their big need for PPE.
                We were awarded back on 8/24 for a strickly SCBA project.

                Brian, thanks for posting this information. I just checked my e-mail and the letter was there. Wasn't there this morning.

                Comment


                • #9
                  I just answered my own question. The letter states:

                  "We are, however, trying to ensure that all applicants for SCBA's are aware of the procedures and process that AFG will follow in implementing the recently effective, new SCBA standard."

                  So this letter should have been been sent to everyone who applied for SCBA and it DHSs attempt to make sure we all have the same information.

                  Sorry to clog the thread. I didn't get home until 12:30am from Kurt's seminar in Milwaukee. Now I am sitting at my desk at work trying to stay awake. This has been a rough day, to say the least. I sure wish that DHS email would have been an award announcement!

                  Jon

                  Comment


                  • #10
                    Originally posted by SLY4420 View Post
                    I guess it could be grasping, but how many of your 3 were SCBA + another project. I'm curious about strictly SCBA projects alone. Those who needed PPE and SCBA might have just gotten "lucky" and thrown in because of their big need for PPE.
                    Only 1 had a compressor, the other 2 were strict SCBA with RIT packs. Sorry, but gonna have to wait like the rest of us on those other SCBAs.
                    Brian P. Vickers
                    www.vickersconsultingservices.com
                    Emergency Services Consulting
                    Westlake VFD - Houston, TX
                    Proud Member IACOJ - Redneck Division

                    Comment


                    • #11
                      i. Obtain no less than three bids from three different manufacturers and submit the quotes/bids (via fax or pdf) to the program office for review.
                      Just curious, but if a department uses brand x already, but applied for an additional # of SCBA's, would they have to go with another brand due to the line above and low bids?
                      "This thread is being closed as it is off-topic and not related to the fire industry." - Isn't that what the Off Duty forum was for?

                      Comment


                      • #12
                        No, as I mentioned at the end of the post they'll only reimburse up to the matching of low bid. And that hoop jumping is only if you want more than the $5k they're awarding. Otherwise the 2 bid minimum applies.
                        Brian P. Vickers
                        www.vickersconsultingservices.com
                        Emergency Services Consulting
                        Westlake VFD - Houston, TX
                        Proud Member IACOJ - Redneck Division

                        Comment


                        • #13
                          Ok, maybe my mind is a little fried after instructing recruits all day on how to dangle off a rope, but there appears to be a conflict in the letter.

                          After reading the letter there appears to be 2 effective dates that conflict with one another.

                          This new standard is effective as of September 1, 2007,
                          For FY2006 program year grantees awarded between December 20, 2006 (the effective date of the new standard),
                          Am I missing something?

                          Comment


                          • #14
                            Man I'm glad I got my '06 airpack grant ordered early and delivered already.

                            Comment


                            • #15
                              I got an e-mail asking if they change my bid for 5,200.00 to 5,000.00 would we accept. Has anyone else recived and e-mail like this? and is this a good e-mail cause I told them yes I would.

                              Comment

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