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Change to Scope of Work

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  • Change to Scope of Work

    We were lucky enough to be awarded for the 2017 AFG grant.
    In our application, we asked for funding for 11 SCBA,
    We sent out our request for quotes to several vendors and the quotes we are receiving are very favorable and we would now like to purchase 14 SCBA's.
    We are not asking FEMA for any more monies, simply to get 3 extra SCBA's.

    Do I need to do anything special with FEMA or can we simply order 14 SCBA instead of the 11?

    I do have an email into my FEMA point of contact asking this question also.


  • #2
    With the favorable pricing you will end up with Excess Funds. In the NOFO pages 59-60 will explain the do's and don'ts for spending the excess funds. Some of the highlights are:

    1) You have a cap of $10,000 that is allowed to be spent without an amendment.

    2) In you had a reduction in your award ex. 14 SCBA were cut to 11 SCBA, no excess funds can be used to purchase additional SCBA.

    3) Exceptions to exceed the $10,000 limit require documentation for an urgent and compelling need that can be tied to a demonstrated event impacting firefighter safety. Requires an amendment.


    • #3
      Here is the "official" response that I got from my FEMA point of contact

      "Your organization will need to complete the purchase of the 11 SCBA approved in your scope of work. An amendment cannot be submitted until these are received, the bill paid and the payment request submitted. At that time, we can look at what funds are available to purchase additional equipment, and I can walk you through the amendment process. "


      • #4
        RFD18, you were told correctly just not completely. If after doing all those things and you have cost savings you still woudl not be allowed to purchase more SCBA than you have sea-tbelted positions for. AFG does not allow EXTRAS of anything. You should be thinking more along the line of additional masks so nobody is sharing a mask, sending FFs to SCBA tech school and then buying spare parts or possibly having to upgrade your compressor if it will not fit the new bottles or the cascade is not robust enough for 4500 or 5500 bottles depending upon what you got.
        Kurt Bradley
        Fire/EMS/EMA Grant Consultant
        " Never Trade Skill for Luck"


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