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Originally posted by cvfd
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Dear 2009 Assistance to Firefighters Grant Program Applicant:
I am the Grants Management Specialist from the Federal Emergency Management Agency (FEMA) Grant Programs Directorate, assigned to review your Fiscal Year (FY) 2009 Assistance to Firefighters Grant Application. Your application was favorably reviewed by a panel of your peers. As such, I have a few matters to discuss/verify with you prior to processing your application any further. Please be advised, this is not a notification of award; it is only a preliminary discussion of your application. If the Program Office has made reductions to your original request, please maintain a copy of your E-mail accepting the reductions to your original application for your official records.
1) If you are selected for a grant award, would you accept?
2a) If you are selected for a grant award, can your department meet the required cost share?
2b) How are you planning to meet the required cost-share?
3) If you are selected for an award, do you understand that the grant funds can only be used to purchase the number and types of items listed in the Request Details section of the approved grant application and that you have to complete the project (i.e., order the goods or services, receive the goods or services, and accept the goods or services) within the grant’s one-year period of performance?
4). If you are selected, do you understand that your department will be required to report to National Fire Incident Reporting System (NFIRS) for one year commencing at your earliest convenience during the performance period of the grant? Nonaffiliated EMS organizations do not have to comply with the NFIRS reporting requirement.
If you need assistance reporting to NFIRS, you may call the support center toll free number 1-888-382-3827.
5) Is your department fully compliant with the National Incident Management System (NIMS) directives issued by your State and your local jurisdiction?
If you have any questions on National Incident Management System (NIMS), please call the Incident Management System Integration Division at (202) 646-3850 or E-mail them at [email protected].
6a) Since submitting the application referenced herein, has your department had an urgent need to purchase any of the items requested in the application? If so, what was purchased, when was it purchased, and why?
6b) If you used a grant writer and included the grant writer’s fee in your budget, please fax a copy of the bank statement and canceled check (front and back) that was paid to the grant writer to 202-786-9905, to the attention of the Grants Management Specialist who contacted you. Please include the following information: Grant Number, FD name, city and state.
7) Do you have any changes to your contact information provided in your application, such as the names of the individuals, phone numbers, or email addresses?
If the primary point of contact has a new email address, please follow the instructions below:
Using the same user name and id when you applied for the grant, log into https://portal.fema.gov. Once you are into the Status screen, you will select Edit Profile located in the top of the screen. Your next screen will reveal your personal information where you will see your current email address listed. Once you have edited the email address you will click on the Save button. You will then receive a confirmation screen that your profile has been updated but you are NOT finished – you must click near the top left Authorized Applications. You will then click on Firefighters Grant link near the top left to ensure that all updated profile information is transferred through the system.
8a) Do you have any changes to your DUNS number, EIN number or your banking information listed in your application?
8b). Have you verified the EIN submitted (35-6007366) is correct?
8c). Are you sharing an EIN with your city and/or county? If so, please name the parent entity.
8d). Do you have authorization to use this EIN?
9) Do you have any previous AFG grants that are past their period of performance and have not been closed out? (Performance on prior awards is taken into consideration when processing new applications. Closing out overdue AFG grants may further facilitate processing of your FY2009 application.)
10) Have you received any other Federal funding this Fiscal Year?
10a) If yes, please indicate the name of the agency that awarded you federal funding and a brief summary of the items that were awarded.
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