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  • Reports and Recordkeeping: Who Does It?

    Unless you have been in a cave for the last 15 years, incident reporting and of course, recordkeeping has become so very important for several reasons.
    My question is: who does it? Do you have a person in charge of different reports? Do you have a person in charge of training records? Maintenance records? Hose-testing records? SCBA records? Personnel records? Who is the person(s) doing it for your department?
    And if you have someone doing it, do they get some type of payment for it? If so, how much?
    Really; there is a reason why I am asking.
    Trust me.
    CR
    Last edited by ChiefReason; 06-12-2003, 02:11 PM.
    Visit www.iacoj.com
    Remember Bradley Golden (9/25/01)
    RIP HOF Robert J. Compton(ENG6511)

  • #2
    Each company's Captain is responsible for fire attendance records, training records, maintenance/repair records, hose testing and SCBA. Our President is responsible for meeting attendance, cleanups, and fund raising attendance. Incident reports are also entered into NFIRS.

    They are rewarded with a greater level of headache.


    Trust me.
    Always.
    "This thread is being closed as it is off-topic and not related to the fire industry." - Isn't that what the Off Duty forum was for?

    Comment


    • #3
      On my dept the secretary is in charge of minutes of meetings. i'm in charge of training records as training officer and scba records as assistant chief. one of our captains is in charge of communictaions records and the other in charge of maintance. chief keeps records of attendance for everything overall. for reports on incidents the officers are all in charge and only they have the combination to the lock for storing records.


      As for trust, more so then some.
      NREMT-P\ Reserve Volunteer Firefighter\Reserve Police Officer
      IACOJ Attack

      Experts built the Titanic, amateurs built the Ark.

      Comment


      • #4
        we have a Records Lt. that handles all payroll and patient reports (hard copies). The Chief handles all personnel records from applications and discipline retiremtnets etc,. The fire officres 2 Lt's amd a Capt take care of all vehicle maintenance ,SCBA , hose, both captains (1 for EMS nd 1 for fire) track all training records.........does this help CR ? er.............Mr Ford >?
        Last edited by Weruj1; 06-13-2003, 12:12 PM.
        IACOJ both divisions and PROUD OF IT !
        Pardon me sir.. .....but I believe we are all over here !
        ATTENTION ALL SHOPPERS: Will the dead horse please report to the forums.(thanks Motown)
        RAY WAS HERE 08/28/05
        LETHA' FOREVA' ! 010607
        I'm sorry, I haven't been paying much attention for the last 3 hours.....what were we discussing?
        "but I guarentee you I will FF your arse off" from>
        http://www.firehouse.com/forums/show...60#post1137060post 115

        Comment


        • #5
          My department does the following: Fire reports: Asst. fire chief, Bls-transport reports Ems Director, Bls-non transport and ems training reports Ems training officer, Fire training Fire training officer, Bussiness mettings minutes secretary,apparatus maintinance maintinance officer, and our fire chief oversees all of these areas.

          Comment


          • #6
            Incident reports are entered at the watch desk terminal by the officer in charge at the time of the run
            In house training is entered similarly by the OIC
            Out of station training is tracked by the Board Clerk (career position) (certificate and file update) members responsible for entering an activity report in the computer
            SCBA / Hose testing and Maintenance is tracked by the District FF/Mechanic (career position)
            Personnel files are handled by Board Clerk
            Medical records are maintained by a contracted firm that performs our initial physicals, ongoing physicals, post injury follow up and BBP training
            Primarily volunteer organization 45 vols, 3 career FF (1 is the mechanic) and 1 clerk (non-firefighting)

            Comment


            • #7
              We have a secretary who handles minutes for the trustees and other meetings.

              Run logs are kept by the OIC or Lt. after the run is finished.

              Training logs are kept by the training officer(s) (Deputy Chief & Lt.)

              Inventory (gear) is kept by the Lt.

              Truck inventory is kept by the Chief Engineers & engineers.

              Truck run logs are entered by the driver after each run.


              Hope this helps.

              -Devil
              Once again....the above views are my own and not that of my department. (And probably should not be construed as having any real meaning, whatsoever!)

              IACOJ

              Comment


              • #8
                Fire/EMS Reports - Dept. Secretary
                Training Reports - Myself or the Bureau LT
                Maint Reports - Bureau Capt
                Personnel - Dept. Secretary
                Time Sheets/Payroll - Each person then turned in to the Twp clerk
                Equipment Inventory/Ordering - Myself or the Bureau LT
                AKA: Mr. Whoo-Whoo

                IAFF Local 3900

                IACOJ-The Crusty Glow Worm

                ENGINE 302 - The Fire Rats

                F.A.N.T.A.M FOOLS FTM-PTB

                Comment


                • #9
                  What's a secretary?

                  So, not just the chief does the reports or recordkeeping?
                  How are the other people involved incentified to do this or was it a part of their job description to begin with?
                  Is there some kind of added pay involved?
                  You all did a great job of breaking it down for me, but you didn't mention pay, if any.
                  I guess my question is: if I was going to make it the responsibility of two officers to do the reports and recordkeeping, should they receive additional compensation and if so, how much?
                  There; that ought to do it.
                  CR
                  Visit www.iacoj.com
                  Remember Bradley Golden (9/25/01)
                  RIP HOF Robert J. Compton(ENG6511)

                  Comment


                  • #10
                    like the one post we get paid with the pleasure of a larger headache.
                    NREMT-P\ Reserve Volunteer Firefighter\Reserve Police Officer
                    IACOJ Attack

                    Experts built the Titanic, amateurs built the Ark.

                    Comment


                    • #11
                      Re: Reports and Recordkeeping: Who Does It?

                      [QUOTE]Originally posted by ChiefReason
                      My question is: who does it? Do you have a person in charge of different reports? Do you have a person in charge of training records?
                      The Chief

                      Maintenance records?

                      The Chief

                      Hose-testing records?

                      The Chief

                      SCBA records?

                      The Chief

                      Personnel records?

                      The Chief

                      Who is the person(s) doing it for your department?

                      The Chief

                      And if you have someone doing it, do they get some type of payment for it?

                      YES I recently got a 50% raise in salary

                      If so, how much?

                      Lets see, Nothing times 50% still equals Nothing

                      [QUOTE]
                      Proudly serving as Vice-President of the Illinois Delegation of the IACOJ

                      Comment


                      • #12
                        When I was a volunteer, the knowledge of a job well done and knowing the stuff was being done correctly. The secretary is their for the chief not us, she got taking care of the reports because she had the newest computer .
                        AKA: Mr. Whoo-Whoo

                        IAFF Local 3900

                        IACOJ-The Crusty Glow Worm

                        ENGINE 302 - The Fire Rats

                        F.A.N.T.A.M FOOLS FTM-PTB

                        Comment


                        • #13
                          CR, the "record keepers" get the same pay as all the rest....0. And I really mean 0. No clothing reimbursment, no uniform allowance, no "gas mileage" expenses, nothing, nada. Their duties are spelled out in our company By-Laws, so everyone knows what they are getting themselves into. For some reason, we keep on doing it...
                          "This thread is being closed as it is off-topic and not related to the fire industry." - Isn't that what the Off Duty forum was for?

                          Comment


                          • #14
                            We have a Chief, Deputy Chief, 2 Asst's, 2 Captains, & 2 Lt's. All are responsible for different record keeping, under the direction of the Chief. I seem to be involved in most, because I have the most knowledge of the computer system, and teach the other ones how to use them. I also am the secretary for the Chief and Trustees, and was recently named Lt. As officers, all are paid a salary, with the higher officers making more money. Our last payroll had like $6,000.00 in officers salary for 6 months. Salaries range from $3,000.00 per year to $1,000.00 per year for the officers. Hope this helps.

                            Comment


                            • #15
                              CR .......the Records Lt gets paid at a Lt rate of pay when doing her payroll. All others can get thier rate of rank hourly pay if needed, if say hose testing is done on a drill night then only hte drill pay rate will apply ........K ? let me know if you need more
                              IACOJ both divisions and PROUD OF IT !
                              Pardon me sir.. .....but I believe we are all over here !
                              ATTENTION ALL SHOPPERS: Will the dead horse please report to the forums.(thanks Motown)
                              RAY WAS HERE 08/28/05
                              LETHA' FOREVA' ! 010607
                              I'm sorry, I haven't been paying much attention for the last 3 hours.....what were we discussing?
                              "but I guarentee you I will FF your arse off" from>
                              http://www.firehouse.com/forums/show...60#post1137060post 115

                              Comment

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